Organize your bills in easiest way
I keep track of my bills by using these simple tips. Naturally when dealing with larger volumes of bills, they may require a different types of procedures to manage. These tips presented here work for me. Home Organization For Busy People E-Book By Greg Payette
Reduce the amount of the incoming ones
To organize your magazines – if possible, cut the unneeded magazine subscriptions. You might have magazines that you never have time to read and naturally as long as you stay as a subscriber, those magazines keep coming in. And so does the bill too. So if you think that you could let go of the subscription, then your money gets saved and there is one bills less coming in.
Change them to electronic ones
This one is my favorite. I want to receive my bills as much as possible in electronic form. For example, my bank used to send me lots of bills and their notifications by mail and I was able to cut down most of them by saying that I want to receive the electronically. Not only was this more nature friendly, but it also freed up my time handling and archiving the paper bills.
Have them in a designated (temporary) area for processing
Whenever I get a new bill, I put it to a temporary location, until I have the time to take care of it. For example, after receiving a bill, I put it to an inbox, that’s located on my desk in my work room. By that way I don’t have bills all over my home. Instead, they are in one central place waiting for further processing.
Take care of them the as soon as possible
I used to have a fixed schedule for handling my bills (on Sundays), but lately I have been processing the bills as soon as I can. There are both pros and cons to both of these ways, but for the latter one seems to work much better for me. As soon as I have processed the bill, I don’t have to worry over it anymore.
Pay your bills using your computer
This is obvious advice since online banking is much more widespread than it used to be some years ago. However in some countries this might not be possible at all. In my country (Finland) it is possible and I have been paying my bills through my bank’s online system since 1997. I just love the fact of taking care of the stuff myself when I want as opposed of going to the bank and perhaps waiting your turn in a queue for a long time.
Mark them after you have processed them
After paying the bill, I mark it so that I can see when it was taken care of. I draw a rectangle around the amount I paid and then write a date when it was processed.
Have your files easily accessible
After you have taken care of the bill, you need to move it to your filing system. Whatever type of system you have, it should be easily accessible. Mine is in the same room where my computer is (I pay my bills using my computer). I’m using document folders which are located in the closet behind my back. They are easy to reach and I can put all the documents there very quickly.
Have your personal archive more usable
Categorize your personal filing archives by a type. Since I’m using document folders, for example one part is dedicated to taxes, one is dedicated to credit card bills, another is dedicated to various subscriptions (magazines, cable tv …)
Organize you bills in your filing system
I go through my bills every year to see if there is anything I could take out and get rid of. This is however something that depends of the type of your bill. For example bills/documents related to your taxation might have very strict rules for how many years you should keep them. The safest thing to do is to consult the authority in question (bank, tax authorities …) and ask their opinion first before getting rid of the document that you might needed sometime later. If I decide to get rid of certain documents, I destroy them by using a shredder.
Then there are some documents that I don’t throw away at all. These documents are for example everything related to my apartment. Because those documents are very important and I want to access them quickly, I have stored them in a separate document folder. It also contains other documents related to my apartment too.
The process I use for handling my bills is quite simple: As soon as I have opened the envelope where the bill is, I put it to my inbox on my workroom’s table. Then I take care of it as soon as I can by paying it using my bank’s online system. After that I mark it with a date when it was paid (by pen) and put it to my document folder, which I have divided into different categories. I go through my document folders every year to see if there is anything that can throw away.